WE Heraeus Communication Programme for participation at EPS and IUPAP conferences


Young generation scientists are one of the main target groups the activities of the Wilhelm und Else Heraeus Foundation are addressed to. Therefore, in 1989, the foundation together with the DPG established a program that gives young physicists in an early period of their scientific career (Master, Diplom or PhD thesis) the opportunity to present their own scientific results to a censorious audience.

Within this programme the active participation at EPS and IUPAP conferences, which take place in Europe, is financially supported.

EPS and IUPAP conferences you can be found at: The European Physical Society (EPS) and International Union of Pure and Applied Physics (IUPAP).

Criteria for applicants

If …

  • you are a personal member of DPG,
  • you are a conference participant with an age up to 35 years*,
  • you have not yet completed your doctorate or rather you are a postdoc up to 3 years after your doctor's degree,
  • your centre of living or work is located in Germany,
  • your DPG membership account is balanced,
  • you do not get financial support or only partial finacial support from your university or academic institution for conference participation and
  • you are the (co-)author of a conference contribution (talk or a poster) which was submitted and has been accepted by the administration of the conference (Only one participation per contribution can be subsidised!) ...

*For funding in 2025, this means that DPG members born in 1989 or after are eligible to apply for finacial support.

Application

… then you can apply for a grant by taking three steps:

  1. Register as participant for the corresponding EPS or IUPAP conference.
  2. Submit an abstract for the corresponding EPS or IUPAP conference.
  3. Fill in the WEH form and submit it – together with a copy of your abstract submission’s confirmation, by e-mail or mail – until 6 weeks before the conference starts, at the latest to the DPG Head Office.

Incoming applications after this date cannot be taken into consideration!

The WEH form for application are available at the end of this page.

And then?

After the formal application check at the DPG Head Office, you will receive confirmation of receipt including a funding notification (application acceptance/rejection) within a few working days by e-mail.

Conference participation

Please ask for a confirmation of participation and invoice/receipt for payment of the conference fee.

Billing

Please send – no later than 6 weeks after the end of the conference – the certificate of attendance and all documents you wish to charge (e.g. invoice/receipt for the conference fee, train/flight ticket, hotel bill) in original by mail to the DPG Head Office.

The following lump sums count for the conferences:

  • Conference fee (Only - if offered - the early bird rate will be considered.)
  • Accommodation costs: € 20.00 per night – according to your attendance; maximum up to 6 nights, if no overnight stay is included in the conference fee. For distances less than 70 km, the accomodation fee does not apply, as it is assumed that the overnight stay was at home.
  • Daily allowance: € 24.00 per day – according to your attendance; maximum up to 7 days, if no catering is included in the conference fee.
  • Travel expenses: The actual travel expenses incurred or, if travelling by car, € 0.18 per kilometre (round-trip) between your own university and the conference venue.

If the conference takes place at your own university, only the conference fee will be subsidised, as it is assumed that you ate and slept at home.

The total cost of your trip is calculated on the basis of the above lump sums. Your travel allowance will amount to a maximum of 50 % of this sum.

The payment of the grant follows – after prior notification by email – about 7 weeks after the end of the conference by bank transfer to the account you specified in your application.

In case of additional reimbursement from another source, please inform the reimbursing institution about the amount of the travel allowance by the Wilhelm und Else Heraeus Communication Programme of the DPG.

Contact

Beatrice Hensel
Deutsche Physikalische Gesellschaft e.V.
Head Office
Hauptstr. 5
53604 Bad Honnef
GERMANY

Tel. +49 (2224) 9232-10
E-Mail:

WEH Online Form for application for EPS and IUPAP conferences